Custom Software, SAAS Software, Software Development

How to create the fleet management SAAS software?

Fleet management is very important for any business that uses vehicles to accomplish their job duties or for moving goods. Such systems can help track and monitor your company’s fleet, improving the overall business performance Fleet management with SAAS Software is about partnering up vehicles, drivers, and requirements. it is simply a tool to facilitate the professionalism of that delivery.

Why Saas based?

SaaS software provides many benefits such as simple setup, access, and integration as well as data security. To pick the right solution for your requirements, you need to do your homework thoroughly. To start, begin with the following suggestions to consider and evaluate the various products.

Here are the tips on how you can improve your business with a Fleet Management Application:

Optimize routing to reduce the operating costs

How often does your company deal with situations when after a delivery a vehicle returns back empty? Empty miles cut your revenue because you still have to pay driver’s salary and spend money on fuel. Also, your vehicle emits additional CO2 without necessity. Optimization of routing is a core to operation cost reduction.

Effective routing allows to.

“Avoid the long-distance, one-way, multi-day trips,” and “Those are going to lose money and not being cost-effective.”
Thoroughly evaluate the routes and try to connect orders so that your vehicles do not go empty back to the office
Match the right-sized vehicle proportionally to the amount of cargo.

Enhance real-time dispatching to eliminate overlaps

Dispatching is an important activity in any transport company. The main challenge is information overload and necessity to have schedules, routes, availability and location of vehicles, a status of orders delivery, and many other things updated in real time. It can be difficult to manage all these things without an effective system.

Automate tracking of fuel to reduce the costs

Fuel is usually about 25% of fleet operating costs!. That is why you cannot ignore the accuracy of fuel consumption and usage reporting.

It is a common problem that drivers diverge from the route for secluded purposes. This can lead to unnecessary waste of fuel and extra vehicle mileage. GPS tracking practices and onboard computers can recover information about fuel burning automatically. This can reduce mistakes, omissions, and cheating.

Analyze your work to identify weak spots

It is vital for you as a manager and company owner to maintain data right at hand on your mobile device for remote control of your business. You may love Excel for its diversity of formulas and functions but you should accept that it cannot accommodate you with real-time analytics and statistics on such indicators as fuel use, mileage tracking, and drivers KPI.

Timely maintenance to reduce problems on the road

To overcome abhorrent situations when your vehicle is out of work because of overseen damage or lapsed insurance, you should continuously track their times and circumstances. With Saas Based Fleet Management System, you can always have an eye on the preservation of your fleet. Warnings and notices will not give you a chance to forebear planned inspection, servicing, or insurance prolongation.

Track your fleet to increase security

The device attached with a vehicle GPS tracking app can provide you with up-to-date information about the location and condition of every vehicle in your fleet. Thus, you can trace a stolen car or equipment, get fingered about damage or improper usage, and gather data about drivers road behavior to identify risky drivers.

An introduction of 5G technology, that is predicted to be launched by 2020, assures a lot of rewards about the remote control and updating of data. For example, the opportunity to stream the video to identify the fault in the case of accidents.

One of the weakest spots of the software dealing with remote control is the car’s internal network. There are reported cases of hacker attacks at poorly protected solutions. It sounds absurd but hackers can put brakes on a moving car! To counteract such a situation, the company networks should be secured down and be preserved with up-to-date security standards.

Reduces paperwork and synchronizes data across distributed offices

A Fleet Management system may combine functions of CMS, CRM, accounting software, and other systems all-in-one. The benefit of such combination is that all departments are able to use a single web-based application without duplicating of information in several systems: finance, HR, drivers, among others.

Interlace your personnel with work that requires thinking, problem-solving, analysis, communication, personal approach, and other non-routine skills. And let the machines do all tedious tasks. Automation of some systems determines you need limited human resources. Besides, using a Fleet Management system decreases the number of errors due to the human factor.

Motivate your drivers

Drivers turnover is a significant challenge in this business. Sound drivers are in-demand and are intensively headhunted. There are a number of challenges that demotivate all drivers.

For example, nobody is happy about going empty if it is not paid. To resolve this problem we have already discussed route optimization.

Another often reported complain is a boring necessity to track fuel consumption and mileage and make a daily inspection of the vehicle after a long working day. If there are some constantly repeated tasks that do not need decision-making, it is always a good idea to automate them. For instance, with fuel and mileage trackers and interactive inspection checklists.

To keep your drivers at the place, fair working conditions, incentivize them with a good salary, and rewarding programs. Fleet Management software can support in this case with reports like drivers’ scoreboard and KPI report. This can add a contest element to the work and highlight important drivers among others.

Have ideas for creating an IT-solution? Our company has 6 years of experience in delivering complex IT-projects for medium and large companies from U.S and E.U. Contact us and let’s build a futuristic solution for your dream!